Recent Activity

Recently introduced policies and procedures include the following:

Policy No. Title Approving Authority Date Description of change(s)

1506

Survey

Senate

December 7, 2023

New policy for researchers in order to survey the UCW community (students, staff, faculty, etc.)
         

Recently revised policies and procedures include the following:

Policy No. Title Approving Authority Date Description of change(s)

3001

Student Tuition Refunds

President

July 23, 2023

Revised outline of conditions for a refund or credit of tuition fees.

1505

Policy Development and Administration

President

November 8, 2023

Revised framework for updating and proposing both policies and procedures.

Recently repealed policies and procedures include the following:

Policy No. Title Approving Authority Date Description of change(s)

6009

Library Code of Conduct

President

January 17, 2024

See Policy 9014 (Student Rights and Responsibilities)
         

Active Consultations

At UCW, policy development is an inclusive process, with an appropriate and proportionate level of input from relevant members of the University community, especially those who may be directly affected by the policy.

When considering proposed policies and procedures (and revisions to existing policy documents), you are asked to consider the following principles:

1. Clarity – the purpose of the policy document is clear (and exclusions are clearly delineated) and it is appropriately addressed to the likely audience.

2. Consistency – all UCW policies must abide by the principles outlines in Policy 1505 and there should not be any overlap in issues covered with any other policy.

3. Functionality – all implications of proposed policies are carefully considered, and risks/operational/regulatory requirements are clearly outlined

4. Accessibility – policy documents are not only readily available, but updates are also broadly communicated to the community and narrowly shared with groups most impacted by the changes.

The UCW Community is invited to comment on the following policy proposal(s):

Policy No. Title Approving Authority Open dates (for consultation) Description of change(s) Link to consultation form

8008

Acceptable Use of Information Technology Resources

President

January 17, 2024 – February 16, 2024

Security measures and user responsibilities in protecting university data and systems.

Visit Form

Feedback received by the UCW Policy Office from the UCW community will be provided to the relevant policy leads for review and consideration. Individual responses will not be provided to those submitting feedback, but all feedback will be summarized, anonymized, and provided to the relevant Approving Authority (I.e., the Board of Governors, Senate or President).

This consultation period for the following policies is now closed. Thank you to all UCW community members who provided feedback. Comments received will be considered by the policy lead(s).

Policy No. Title Approving Authority

Suggested Policies

From time to time, members of the UCW community recommend that the institution adopt a particular Policy or Procedure. This may be necessary to respond to an emerging legislative requirement, address an operational need, or align the University’s practices with similar institutions in British Columbia and Canada.

If you have consulted the UCW Policy Repository and believe that UCW could benefit from instituting a particular policy, please contact the Policy Office at [email protected]